Just like you might identify a cell range by using the row number and column letter, the VLOOKUP formula already knows the row, based on the matching search value. To do this, you’ll need to pinpoint the column containing the result that you want to return. Once VLOOKUP finds the row containing your lookup value criteria, you’ll then need to identify the data from that row that you’d like it to return. This is typically a cell range, such as A2:D11. To do this, you need to identify the table containing your data. If we wanted to create an easily-edited search box, we could refer to a cell reference that contained this value instead (eg. We could, for instance, be looking for a matching student ID number (eg. In this example, value is the search value we’re trying to find in our table. =VLOOKUP(value, table, col_index_num, range_lookup ). To create a VLOOKUP formula using these arguments requires this structure: These include value, table, col_index_ num and the optional range_lookup. VLOOKUP has several arguments that can be used. To look up specific information about a student, you’d need VLOOKUP to find a matching value from any of the columns.įor instance, matching ID number 101 would ensure that, in this scenario, VLOOKUP can find any of the information to the right of that value, including their email address and exam result. The data is organized in a table, where each row represents a student, and each column contains information about that student.
An example Excel spreadsheet contains a student class list, with student ID numbers, names, email addresses, and their most recent exam results. Let’s explain this using an example scenario. The VLOOKUP function is a lookup function designed to help you find data organized vertically in a table, where a single row may contain related data across several columns. How does the VLOOKUP function work in Microsoft Excel? If your data is sorted horizontally, you’ll need to use another function like HLOOKUP or XLOOKUP instead. You can only search for data to the right of your lookup value, so you’ll always need to look for data that’s in a column to the left. There are some limitations to using VLOOKUP that can be problematic, however. A class result list, for instance, may have student names, ID numbers, and exam results in each column, where each student is on a single row.
VLOOKUP, or vertical lookup, allows you to look up data that’s sorted vertically, in tables where each row is a result, with various (related) information spread across different columns. Several of these exist, but one of the easiest to use is VLOOKUP. If you want to create searches that interact with your data directly and return results you could use elsewhere, you’d need to use a lookup formula. These are fairly basic tools for searching through your spreadsheet data, however. If you want to quickly find a number or a text string, you could use “find” and “select.” If you wanted to visually emphasize certain data, you could add conditional formatting rules to your spreadsheet. There are a number of built-in search tools for Excel users.
What is the VLOOKUP function and how does it work?
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